Presentation form
Each presentation will be allowed 20 minutes including questions. To meet this limit, please prepare a 15-minute presentation, to allow 5 minutes for questions. You will receive an invitation to upload your presentation well in advance of the Congress. The final deadline for uploading your presentation is April 9th.
An optional template for your PowerPoint presentation is expected to be available here on the website soon.
Presentation format
Designing Your Presentation
- All presentations must be made in MS PowerPoint.
- If you are using an Apple computer and the Keynote-program you need to export your presentation as an PDF.
- Use high-contrast colors for readability.
- Use bullet points to keep the slides concise.
- Incorporate visuals like graphs, images, and charts to support your narrative.
- Avoid pictures as background with text overlay.
- Ensure graphics are high resolution to maintain quality on large screens, 300 ppi (pixels per inch) is recommendable.
- Use common sans-serif fonts such as Arial, Calibri, Tahoma or Verdana. Use font size 26 or higher.
- Use the 16:9 format, landscape mode (default on MS Powerpoint)
- Add a “Photos not allowed” on slides you do not want to share.
- Keep track of your time and make sure you finish on time. The schedule is tight and allows no exceeding of the allotted time.
Upload your PowerPoint presentation and a video pitch
Uploading Your Presentations
- Please upload your presentations through our secure speaker portal. You will receive an email invitation this week (March 3-7) providing access to the platform for uploading your PowerPoint presentation and video pitch.
- Watch the tutorial to get it right.
- The deadline to upload both your PowerPoint presentation and video pitch is April 9, 23:59 CEST.
Please note that the online submission portal will close after April 9th, meaning no further presentations can be uploaded after this date. It is essential that your presentation is uploaded in time to ensure all preparations can be completed before the Congress begins.
Instructions on how to upload Power Point and video pitch for presenters
- Locate your name on the upper right corner and click on it, continue by clicking on the menu item “My profile”.
- You have now reached your Profile where you will see all presentations or events that you have an active role in.
- When you click on the name of an event you will be brought to the “session page” in which your presentation is scheduled.
- Below your presentation you will see an infobox with links to upload a video and PowerPoint.
- Click on the PowerPoint icon and select the PowerPoint you wish to upload.
- The menu bar will close automatically once the upload is finished and you will see a success message in the lower left corner.
- When the PowerPoint symbol is green it will have been successfully uploaded.
- The same general instruction goes for the video pitch. Click on the Video Icon and select the file you would like to upload.
- When the menu closes, an email will be sent to you when the video upload is finalized.
Should you have any questions, please contact abstracts+wtc2025@invajo.com
Video pitch (max 5 minutes)
Video
- Video format: MP4
- Resolution: 720p with 4000 kbps
- Image format: Landscape format (16: 9)
Video length:
Max – 5 minutes
To maximise engagement, we kindly ask you to upload a video pitch (max. 5 minutes) summarizing your key findings. This video will serve as a preview to encourage attendees to visit your Oral presentation.
The video pitch will not be played during the session but will be available on the Congress web app for participants to view in advance.
Recording presentation via Zoom
Information to record presentation via Zoom
- First, make sure you have Zoom installed. If this is not installed, you can do so via the link: https://zoom.us/download.
- Start Zoom and log in via your Gmail account, Facebook, or create a new account. You can create a new Zoom account for free at: https://zoom.us/freesignup/
- Once you have logged in, the box below will ask if you want to open this application. Click on “open zoom.us”
4. Now Zoom will start and you will see the image below. Click on “New Meeting”
5. Zoom will ask if you want to use the computer’s speaker and microphone, click on “join with computer audio” (see picture below).
6. Now the image below will appear. Click on “share screen” and select your PowerPoint or similar.
Make sure you have access to:
- An MS PowerPoint Presentation or the document you will present
- A computer
- An audiovisual recording device (camera, microphone and speakers)
- Internet
7. Click the box for your presentation and then share the screen (share). Also note that you must have started your PowerPoint to be able to find it in this list.
8. Now the image is shared and you can start recording. If you click on “more” at the top of the image and then “Record”, your voice and the slideshow will start recording (See black arrow in the image below). You can click the same button and to stop the recording. If you would like to add a video recording of yourself presenting, you can click on “start video” (see red arrow in the picture below).
9. Note that the file with your recording will be automatically saved within “documents” on your computer. If you go to “documents” and look up a folder called “Zoom” you will find the file with the recording. If the file is not converted to a .mp4 file automatically after you finish recording and the meeting, you can double-click it and the file will change to a .mp4 file.
7.1. If Zoom says you need to allow it to access your files, click on the image below (only for Macs that have not previously approved this):
Recording presentation via Teams
Information to record presentation via Microsoft Teams
(1) In Microsoft Teams, go to Calendar tab and click the button “Meet now” to start a meeting without invite any participant.
(2) You will now see an option to join now. Before you join, select devices to check that your preferred device settings are selected for audio and video input. Also check the audio icon indicates audio is on (a line through the icon means it is off).
Make sure you have access to:
- An MS PowerPoint Presentation or the document you will present
- A computer
- An audiovisual recording device (camera, microphone and speakers)
- Internet
- A Microsoft account
(3) Make sure to unmute yourself and you can start your presentation, you can upload your presentation files by clicking the Share button “
(3) Once ready to record your presentation, click on the three dots “More actions” from the meeting control bar and click “Start recording”. See below picture:
(4) When finished with the presentation, click “More actions” and then click “Stop recording“.
It might take some time to process the recording, when it’s completed, the recording will appear in the meeting chat for that Team’s channel. The option to download content will appear as displayed in the screenshot below.
For your reference: